Municipality of Minitonas-Bowsman

Primary Duties

1. Responsible for providing or ensuring the provision of a full range of financial services, including preparing monthly financial statements, financial planning, disbursement of funds, revenue collection, financial control and reporting, accounts payables/receivables, cash management, bank reconciliations, utility billings, and banking.
2. Plans, manages, and directs all budgeting activities, coordinates, and leads the preparation of the annual budget, works collaboratively with the CAO in the preparation of budget submission to Council, and liaises with the CAO, Public Works Foreman, contractors, and Council during the budget cycle.
3. Prepares and presents monthly and quarterly financial reports detailing actual and budgeted operating revenues and expenses, capital investment, actual versus budget variances, and analysis regarding variances, and develops variance remediation strategies, as required.
4. Oversees the provision of procurement/purchasing and property assessment services.
5. Exercises statutory responsibilities under the Municipal Act (Act), other applicable federal and provincial legislation, and Municipality Bylaws and Policies, related to the receiving of money paid to the Municipality, protection, and investment of funds, ensuring the accurate recording of financial transactions, expending money in a manner authorized by the CAO and Council, and other duties stated and or delegated by the CAO.
6. Develops and maintains effective systems and records on financial and accounting functions.
7. Develops, reviews, updates, and implements financial policies, procedures, and standards in accordance with Generally Accepted Accounting Principles & Practices, the Act, and other legislative and regulatory requirements, under the direction of the CAO and Council.
8. Directs the internal audit of programs and services to ensure compliance with Municipality financial procedures and standards and liaises with the Municipality’s auditor in connection with financial audits.
9. Prepares year-end working papers in connection with year-end audits, liaises with external auditors, and develops and submits required audit submissions.
10. Provides all Payroll & Benefits functions for Municipality employees and Council.
11. Acts in the capacity of CAO in the absence of the CAO from the workplace.
12. Manages the Municipality’s insurance program.
13. Fosters positive and responsible working relationships with residents and other departments to enhance effective customer service.
14. Performs any other duties that may be assigned from time to time.

Experience & Qualifications

Minimum four years of progressive experience in a financial related role or public sector accounting and proven experience and a working understanding of MuniSoft system including: Financials (General Ledger & Custom Reporter, Accounts Payable, Paymate Acclaim Payroll); Receivables (Tax Assessment, Utility Billing and Receivables, General Accounts Receivable, Receipting). 

Possesses a Chartered Professional Accounting designation and/or relevant post-secondary education such as Public or Business Administration or an equivalency of skills, qualifications and abilities with a related diploma would be an asset.

Exceptional knowledge of current financial practices including progressive experience in budget management, financial planning, assessment services, and accounting.

Good working knowledge of the Municipal Act and other government and legislative financial management policies, standards, and legislation. 

Demonstrates a high level of integrity and professional conduct and is perceived as consistent, neutral, and objective in business activities plus an ability to interpret bylaws, resolutions, contracts, official records and related legal documents.

Excellent computer skills, including advanced knowledge in Excel, Word, PowerPoint, and other Microsoft applications along with an above average analytical and verbal and written communication skills. 

Accountability/Responsibility

Reporting to the CAO, the incumbent is directly responsible for all aspects ofMunicipality finance and assists the CAO as required.

Unique Position Requirements

May attend meetings of Council, Committees, Public Hearings, and other meetings as required by CAO or Council.

The nature of this position requires the incumbent to exercise tact and diplomacy in dealing with other staff, external agencies, and citizens of the RM on issues related to management of the RM’s financial resources.

The position also requires a valid Manitoba Class 5 driver’s license and is subject to a criminal record, and child abuse registry checks.

Ability to balance multiple and changing priorities, often with conflicting timelines, in a fast-paced environment along with excellent organizatinal and time management skills.

Computer Software & Equipment Use

Microsoft Word, Excel, Outlook,PowerPoint, and Munisoft applications, including Financials (General Ledger & Custom Reporter, Accounts Payable, Paymate Acclaim Payroll); Receivables (Tax Assessment, Utility Billing and Receivables, General Accounts Receivable, Receipting); fax, phone, copier and printer.